Privacy Policy

Last updated: 15 October 2026

Recapa ("the app") records meetings, classes and conversations and turns them into notes. It is made by an independent developer based in Taiwan. This policy explains what information the app handles.

No account

Recapa has no sign-up and no account. The app creates a random install ID on your device. It is used only to count your monthly usage limits and contains no personal information.

Your recordings and notes stay on your iPhone

Audio is recorded only while you press record. Recordings, transcripts, notes and photos you take in the app are stored on your device (and in your iPhone backup). We do not keep copies.

Transcription and notes

• On your iPhone: in the free version, speech is turned into text by Apple's on-device speech recognition when your iPhone and language support it. That audio never leaves your device.
• In the cloud: for Pro, for languages your iPhone cannot transcribe, and when you ask for notes or a one-sentence request, the audio or text needed for that task is sent over an encrypted connection to our relay server. The relay forwards it to our AI processing providers, Groq (speech-to-text) and OpenAI (notes and answers), and returns the result to your device.
• Our relay does not store audio, transcripts or notes. It keeps only usage counters (minutes and number of notes per month) linked to your install ID or subscription. Under their API terms, these providers process the data to provide the service and do not use it to train their models.
• Photos of slides or whiteboards are read on your device to pick out technical terms. Only those words, not the photos, may be sent with a request.

Recording other people

Laws in many places require everyone in a conversation to agree to being recorded. You are responsible for telling people and getting their consent before recording them.

Reminders

Reminders for deadlines and to-dos are local notifications scheduled on your device.

Advertising

The free version shows ads served by Google AdMob. To show and measure ads, Google may collect information such as your device's advertising identifier (only if you allow tracking), IP address, device model, operating system and how you interact with ads. On iPhone, you are asked whether to allow tracking; if you decline, you still get ads, but they are not personalised. Users in the EEA and UK are asked for consent through Google's consent message. When you choose to watch a rewarded ad, Google tells our relay that the reward was earned, together with your install ID. Your recordings, transcripts and notes are never shared with advertisers. Learn more in How Google uses information from apps that use its services and the Google Privacy Policy. Recapa Pro removes ads.

Purchases

Purchases and subscriptions are processed by Apple. We do not receive your payment details. To apply your Pro limits, our relay asks Apple whether your subscription is active, using the transaction ID of your purchase.

Deleting your data

Deleting a recording in the app removes its audio, transcript, notes and photos from your device. Deleting the app removes everything. Since we store no recordings, there is nothing else to delete; usage counters expire after about 40 days.

Children

The app is not directed at children under 13 and we do not knowingly collect personal information from children.

Changes

If this policy changes, the new version will be posted on this page with a new date.

Contact

Questions: methodhelm@outlook.com